Scribe vs. ScreenPal: Pricing Comparison Guide 2026

What is Scribe?

Scribe is an AI-powered workflow documentation platform that automatically captures and documents any process as you perform it. Founded in 2019 and having raised significant venture funding through Series C by 2026, Scribe has positioned itself as the go-to solution for creating step-by-step guides without manual screenshotting or writing.

The platform works by recording your actions in web browsers, desktop applications, and mobile apps, then automatically generating annotated screenshots with written instructions. Teams use Scribe for creating SOPs, training materials, customer support documentation, and software implementation guides.

Pricing Focus: Scribe's pricing model is built around per-user licensing with clear tier differentiation. The platform offers a capable free tier for basic web-based documentation, with paid plans unlocking desktop/mobile capture, branding, team collaboration, and enterprise security features. As of 2026, Scribe serves over 5 million users across 78,000+ enterprise customers, including 94% of the Fortune 500.

What is ScreenPal?

ScreenPal (formerly Screencast-O-Matic) is an established video creation and screen recording platform that has evolved significantly since its rebranding in 2022. By 2026, ScreenPal has positioned itself as an all-in-one video solution combining screen recording, video editing, AI-enhanced features, interactive quizzing, and enterprise-grade hosting.

The platform enables users to capture screen and webcam recordings, edit them with a comprehensive built-in editor, add AI-generated captions and translations, create interactive elements, and host content on a branded platform. ScreenPal serves both educational institutions and businesses, with particular strength in training, marketing, and instructional content creation.

Pricing Focus: ScreenPal uses a freemium model with individual subscription tiers (Solo plans) and team licensing (Team Business). Unlike documentation tools, ScreenPal's pricing is structured around access to video creation and editing features rather than per-document or per-guide metrics. The free plan is genuinely useful with unlimited hosting but limited recording time, while paid plans unlock unlimited recording, advanced editing, AI features, and premium stock media.

Pricing Head-to-Head Comparison

Key Pricing Observations:

• Entry Point: ScreenPal offers a significantly lower entry price ($4/month vs. $23/month) for individuals
• Free Tier Value: Both offer functional free tiers, but Scribe's includes unlimited guide creation while ScreenPal limits recording time to 15 minutes
• Team Pricing: For a 5-person team, Scribe costs $720/year while ScreenPal Team Business costs $480/year
• Scaling Cost: Scribe's per-user model can become expensive quickly; ScreenPal's team pricing is more favorable at scale
• Feature Access: ScreenPal gates AI features behind higher tiers; Scribe includes core AI capture at all paid levels

Pricing Model Deep Dive: Per-User vs. Feature-Tiered

Scribe's Per-User Pricing Model

Scribe employs a traditional SaaS per-user pricing model where every team member who needs to create documentation requires a paid license. The pricing structure is straightforward:

• Individual Users: $23/month for full access to all creation features
• Teams (5+ users): $12/month per user, representing a 48% discount for volume
• Viewers: Free—anyone can view and follow Scribes without a license

Hidden Costs & Considerations:

• Teams smaller than 5 must pay the Personal rate ($23/user), making it expensive for 2-4 person teams
• Desktop and mobile capture (critical for comprehensive documentation) is locked behind paid plans
• Export to PDF/HTML requires paid subscription
• Enterprise features (SSO, auto-redaction, API) require custom pricing with significant premium
• 20% savings available with annual billing vs. monthly

ScreenPal's Feature-Tiered Model

ScreenPal uses a feature-access model where pricing tiers unlock capabilities rather than simply adding more users:

• Free: Functional for basic use with 15-minute recording limit
• $4/month (Deluxe): Unlocks unlimited recording and full editing
• $10/month (Max): Adds complete AI suite and premium assets
• $8/user/month (Team): Collaboration and management features

Hidden Costs & Considerations:

• AI features (auto-captions, transcription, translation) require $10/month Solo Max or Team Business plan
• Premium stock media (2.8M assets) only available at Max tier and above
• Team collaboration requires minimum 3-user purchase
• Monthly pricing available but annual billing offers 20% savings
• Phone support only available for teams with 100+ licenses
• Educational institutions receive significant discounts (separate pricing)

Total Cost of Ownership Comparison

Let's examine real-world scenarios:

Scenario 1: Solo Creator

• Scribe Pro Personal: $276/year
• ScreenPal Solo Max (with AI): $120/year
• Winner: ScreenPal saves $156/year (57% less expensive)

Scenario 2: 10-Person Team

• Scribe Pro Team: $1,440/year ($12/user × 10 users)
• ScreenPal Team Business: $960/year ($8/user × 10 users)
• Winner: ScreenPal saves $480/year (33% less expensive)

Scenario 3: 50-Person Enterprise

• Scribe Pro Team: $7,200/year (before Enterprise add-ons)
• ScreenPal Team Business: $4,800/year
• Winner: ScreenPal saves $2,400/year (33% less expensive)

Critical Reality Check: These scenarios assume you need either documentation or video. Most teams need both, which means potentially paying for two separate platforms—significantly increasing total costs.

Use Cases: When Each Pricing Model Makes Sense

Choose Scribe Pricing When:

• Pure Documentation Focus: Your team exclusively needs step-by-step guides and SOPs, not video content
• Desktop/Mobile Workflows: You must document processes in desktop applications or mobile apps (not just web)
• Compliance Requirements: You need auto-redaction of PII/PHI and can justify Enterprise pricing
• High Content Volume: You create dozens of guides monthly and need unlimited creation without time limits
• Knowledge Base Integration: Your workflow centers on embedding guides in Confluence, Notion, or other documentation platforms
• Small Creator Count: Only 3-5 people create content, but hundreds need to view guides (viewers are free)

Best Fit: IT teams documenting software processes, operations teams creating SOPs, customer success teams building help centers, consultants creating client documentation.

Choose ScreenPal Pricing When:

• Video-First Communication: Your team relies primarily on video for training, marketing, or demonstrations
• Budget Constraints: You need professional video capabilities but have limited budget ($4-10/month per creator)
• Educational Use: You're an educator or school that qualifies for educational pricing
• Interactive Content: You need quizzing, polls, and interactive elements in your videos
• Global Teams: You need AI translation to reach international audiences (100+ languages)
• High Production Value: Access to premium stock media library is important for your brand
• Long-Form Content: You regularly create videos longer than 15 minutes (requiring paid plan)

Best Fit: Training departments creating video courses, marketing teams producing demos, teachers creating flipped classroom content, sales teams recording product walkthroughs, support teams creating video tutorials.

When Neither Pricing Model is Ideal:

Many teams find themselves in a difficult position:

• You need both quick documentation (Scribe's strength) and video walkthroughs (ScreenPal's strength)
• Paying for two separate platforms means double the licensing costs, tool complexity, and training overhead
• Budget constraints force you to choose between documentation or video when you really need both
• Managing separate platforms creates workflow friction and content fragmentation

This is where unified platforms that combine both capabilities become attractive—especially if they can match or beat the pricing of either single-purpose tool while delivering both features.

Detailed Pricing Breakdown: What You Actually Get

Scribe Pricing Tiers Explained

Basic (Free Forever)

• Cost: $0
• What's Included: Browser extension only, web app capture, unlimited guide creation, basic customization, link and embed sharing
• Limitations: No desktop/mobile capture, no branding, no PDF export, no redaction tools, Scribe watermark on guides
• Best For: Testing the platform, personal use, documenting simple web-based processes

Pro Personal ($23/user/month or $276/year)

• Cost: $23/month per user (or $19/month billed annually)
• What's Included: Desktop & mobile capture, custom branding, screenshot editing, redaction tools, PDF/HTML/Markdown export, no watermark
• Limitations: No team collaboration features, no comments, single user only
• Best For: Solo consultants, freelancers, individual power users
• Value Assessment: Premium pricing for a documentation tool; justified if you create comprehensive multi-platform guides regularly

Pro Team ($12/user/month or $144/year per user)

• Cost: $12/month per user (or $10/month billed annually)
• Minimum: 5 users ($60/month or $600/year)
• What's Included: All Pro Personal features plus team collaboration, comments, shared workspace, team analytics
• Limitations: No enterprise security features, no SSO, no auto-redaction, no API access, no multi-workspace management
• Best For: Small to medium teams (5-50 people) who need to collaborate on documentation
• Value Assessment: Better per-user value than Personal, but costs add up quickly for larger teams

Enterprise (Custom Pricing)

• Cost: Custom—typically significant premium over Pro Team
• What's Included: Auto-redaction of PII/PHI, SAML SSO, SCIM provisioning, role-based access control, multi-team governance, API access, custom security reviews, volume discounts
• Best For: Large enterprises (100+ users), regulated industries (healthcare, finance), companies requiring advanced security/compliance
• Value Assessment: Essential features for enterprise use cases, but premium pricing can be 2-3x base Team pricing

ScreenPal Pricing Tiers Explained

Free (Forever)

• Cost: $0
• What's Included: 15-minute recording limit, unlimited number of videos, basic editing, blur background, unlimited hosting, no watermark, share links, 5 video quizzes
• Limitations: Time limit per recording, no unlimited editing features, no AI tools, limited stock media
• Best For: Casual users, students, creating short tutorial clips, testing the platform
• Value Assessment: Surprisingly capable free tier—no watermark and unlimited hosting is generous

Solo Deluxe ($4/month or $48/year)

• Cost: $4/month (or $3/month annual—$36/year total with promotions)
• What's Included: Unlimited recording time, full video editor, audio recording/editing, storyboards, scripts, AI speech-to-text captions, standard stock media (8M assets)
• Limitations: No AI text-to-speech, no AI video generator, no premium stock, no advanced analytics, 720p max playback
• Best For: Individual content creators who need unlimited recording and solid editing
• Value Assessment: Excellent value for money—unlimited recording and full editing suite at low cost

Solo Max ($10/month or $120/year)

• Cost: $10/month (or $8/month annual—$96/year total)
• What's Included: Everything in Deluxe plus full AI suite (auto-captions, transcription, AI video generator, text-to-speech narration, translation to 100+ languages), premium stock media (2.8M assets), unlimited quizzes, 4K playback, advanced analytics
• Limitations: Still single-user, no team collaboration, no SSO
• Best For: Professional individual creators who need AI features and premium production quality
• Value Assessment: Strong value if you need AI features—comparable platforms charge significantly more for similar AI capabilities

Team Business ($8/user/month or $96/year per user)

• Cost: $8/month per user (or ~$6.40/month annual with 20% discount)
• Minimum: 3 users ($24/month or $288/year)
• What's Included: Everything in Solo Max plus team collaboration, team management, advanced integrations, transfer ownership, SAML SSO, roles & permissions, reporting
• Limitations: Phone support only for 100+ users, some LTI integrations require enterprise discussion
• Best For: Teams of 3+ who need to collaborate, share content, and manage users
• Value Assessment: Competitive team pricing—cheaper per user than Scribe with more comprehensive video features

Hidden Costs & Gotchas

Scribe:

• Teams of 2-4 users pay Personal pricing ($23/user) instead of Team pricing—no volume discount
• Enterprise features require significant price jump from Pro Team
• No native video recording—if you need video, you need another tool
• API access only available at Enterprise tier

ScreenPal:

• AI features locked behind $10/month tier for individuals or Team Business for teams
• Premium stock media not available below Max tier
• Advanced analytics and heatmaps require Max or Team Business
• No native step-by-step documentation generation—if you need guides, you need another tool
• Phone support unavailable until 100+ user threshold

Pricing Pros and Cons: An Honest Assessment

Scribe Pricing Advantages

• Transparent Model: Clear per-user pricing with no hidden feature gates
• Unlimited Creation: No limits on number of guides, pages, or captures once you have a license
• Free Viewers: Anyone can view and follow guides without requiring a paid license
• Volume Discounts: 48% per-user savings for teams of 5+ users
• Functional Free Tier: Actually useful for testing and light usage—unlimited web guide creation
• Feature Consistency: Pro features available at both Personal and Team tiers (just team collaboration differs)
• No Usage Limits: Create as many guides as needed without worrying about time limits or quotas

Scribe Pricing Disadvantages

• High Entry Cost: $23/month for individual users is premium pricing in the documentation space
• Small Team Penalty: Teams of 2-4 pay Personal rates—no discount until 5+ users
• Single-Purpose Tool: Only does documentation—need separate tool for video (additional cost)
• Enterprise Premium: Essential security features (SSO, auto-redaction, API) require expensive Enterprise upgrade
• Desktop Capture Paywall: Can't document desktop or mobile apps without paid subscription
• Limited Export Options: PDF/HTML export requires paid plan
• No Mid-Tier: Large gap between $12/user Team and custom Enterprise pricing

ScreenPal Pricing Advantages

• Low Entry Point: $4/month gets unlimited recording and full editing—extremely affordable
• Generous Free Tier: 15-minute recording limit still allows creation of substantial content without payment
• No Watermark: Even free plan doesn't add branding to videos
• Unlimited Hosting: All tiers include unlimited video hosting and sharing
• Affordable AI: Complete AI suite (captions, translation, text-to-speech) at $10/month is competitive
• Team Pricing Value: $8/user/month for teams is 33% cheaper than Scribe
• Flexible Scaling: Individual plans make sense for solo users; team plans scale reasonably
• Educational Discounts: Significant discounts for schools and teachers

ScreenPal Pricing Disadvantages

• AI Feature Gate: Must pay $10/month (not $4) to access auto-captions, transcription, and translation
• Premium Stock Paywall: 2.8M premium media assets only available at Max tier ($10/month)
• Single-Purpose Tool: Only does video—need separate tool for step-by-step documentation (additional cost)
• Recording Time Limit: Free tier's 15-minute limit can be restrictive for training videos
• Support Limitations: Phone support unavailable until 100+ users—smaller teams limited to email/chat
• Team Minimum: Must purchase at least 3 users for Team Business plan
• Feature Complexity: Multiple tiers can be confusing—harder to understand what you need

The Fundamental Problem with Both

Here's the uncomfortable truth both platforms' pricing models reveal: modern teams need both documentation and video capabilities, but both Scribe and ScreenPal force you to choose one or the other.

If you need comprehensive knowledge sharing, you're looking at:

• Combined Cost for 10-User Team: Scribe ($1,440/year) + ScreenPal ($960/year) = $2,400/year
• Tool Complexity: Training teams on two separate platforms
• Workflow Friction: Context switching between tools for different content types
• Content Fragmentation: Documentation in one system, videos in another
• Administrative Overhead: Managing licenses, users, and billing for two platforms

This dual-platform reality significantly changes the value equation and opens the door for unified solutions that can deliver both capabilities at a more attractive total cost.

The Verdict: Which Pricing Model Wins?

After analyzing both platforms' pricing structures, feature sets, and real-world costs, here's the balanced assessment:

ScreenPal Offers Better Pure Pricing Value

From a strict pricing perspective, ScreenPal delivers more features for less money. At $4-10/month for individuals and $8/user/month for teams, ScreenPal significantly undercuts Scribe while providing a comprehensive video creation suite, AI features, and enterprise-grade hosting. If your needs are purely video-focused, ScreenPal's pricing is hard to beat.

Scribe Justifies Higher Cost for Documentation-First Teams

However, Scribe's premium pricing makes sense if documentation is your primary need. The platform's automatic capture technology, multi-platform support (web, desktop, mobile), and purpose-built documentation features deliver value that justifies the $12-23/user/month cost—especially for teams creating high volumes of process documentation. You're paying for specialization and workflow optimization in the documentation domain.

But Here's the Real Problem...

This comparison reveals an uncomfortable reality: you probably need both capabilities, which means:

• Paying for two separate platforms (combined $20-31/user/month)
• Training your team on two different tools
• Managing content across two systems
• Dealing with workflow friction when you need to combine formats

The honest verdict: Neither platform's pricing model is ideal if you need comprehensive knowledge sharing capabilities. While both tools excel in their respective domains, the total cost of ownership for a complete solution—documentation and video—makes the case for exploring unified platforms that can deliver both at a competitive price point.

The best choice depends entirely on whether you can genuinely commit to a single content format. If you're 100% video-focused, choose ScreenPal. If you're 100% documentation-focused, choose Scribe. But if you're like most modern teams who need both, neither platform's pricing model tells the complete story.

Why Consider Alternatives: The Case for Unified Platforms

While both Scribe and ScreenPal are strong tools in their respective categories, their pricing models reveal a fundamental limitation that impacts most modern teams: they force you to choose between documentation and video when you really need both.

Shared Limitations That Impact Your Bottom Line

Despite their different approaches, both platforms share critical limitations:

1. Single-Format Lock-In
Both tools excel at one content type but leave you without the other. Scribe creates documentation but can't produce video walkthroughs. ScreenPal records videos but can't generate step-by-step text guides. This artificial separation doesn't match how teams actually share knowledge.

2. Expensive Dual-Platform Reality
For a 10-person team needing both capabilities:
• Scribe: $1,440/year
• ScreenPal: $960/year
• Total: $2,400/year + complexity overhead

3. Manual, Time-Intensive Creation
Both platforms require significant manual effort. Scribe automates screenshot capture but you still click through every step. ScreenPal requires recording, editing, and post-production. Neither approaches the speed of modern AI-powered video generation.

4. Limited AI Capabilities
While both offer some AI features, neither leverages AI to fundamentally transform the creation process. Scribe uses AI mainly for capture automation. ScreenPal offers AI captioning and translation, but video creation itself remains manual.

5. Enterprise Feature Gaps
Critical enterprise needs often require premium tiers:
• Scribe locks SSO, auto-redaction, and API behind expensive Enterprise tier
• ScreenPal limits advanced collaboration and phone support until high user counts
Neither offers modern LLM integration or conversational AI assistants

The Guidde Advantage: AI-First Unified Platform

This is where Guidde fundamentally changes the equation. Unlike single-purpose tools, Guidde is built from the ground up as an AI-powered platform that generates both video and documentation—faster, easier, and more affordably than using separate tools.

Speed: 11x Faster Than Traditional Tools

While Scribe requires you to manually click through every process step and ScreenPal demands recording and editing time, Guidde generates professional video tutorials in minutes using AI. Our customers report creating content 11x faster than traditional methods:

• AI Video Generation: Create voiceover videos from simple clicks—no recording, no editing required
• Instant Documentation: Automatically generate step-by-step guides alongside videos
• Smart Editing: AI handles voiceovers, transitions, and formatting automatically
• One Click, Multiple Formats: Generate video, text guide, and PDF from a single capture

Unified Platform: Documentation + Video Together

Guidde eliminates the need for separate tools by delivering both content types from a single platform:

• Video Tutorials: AI-generated voiceovers in 100+ languages with professional narration
• Step-by-Step Guides: Automatic text documentation with screenshots and descriptions
• Interactive Walkthroughs: Embedded guides that work alongside live applications
• Smart Branching: Create choose-your-own-adventure style guides with conditional logic

Result: One platform, one price, both content types—eliminating the $2,400/year dual-platform cost.

Enterprise-Grade Features at Competitive Pricing

Unlike the limitations in Scribe and ScreenPal's base tiers, Guidde includes enterprise features that both competitors lock behind premium pricing:

• SSO & Security: SAML SSO, SOC 2 Type II compliance, and advanced security included
• Team Collaboration: Real-time co-editing, commenting, and version control
• Analytics & Insights: Comprehensive viewing analytics and engagement metrics
• API & Integrations: Extensive integration ecosystem and API access
• Custom Branding: Full white-labeling and brand customization
• Multi-Language: AI translation to 100+ languages with native voiceovers

Measurable Business Impact

Guidde customers consistently report outcomes that exceed both Scribe and ScreenPal:

• 92% reduction in time spent creating training content
• 11x faster content creation compared to traditional screen recording
• 3x increase in documentation coverage across products and processes
• 85% improvement in employee onboarding speed
• 60% reduction in support ticket volume through better self-service content

The Next-Generation Approach

While Scribe and ScreenPal are iterating on traditional documentation and screen recording paradigms, Guidde represents the next generation of knowledge sharing:

• AI-First: Built around AI video generation, not adapted to it
• Format-Agnostic: Delivers video, text, and interactive content from single source
• Speed-Optimized: Designed for rapid content creation at scale
• Modern UX: Intuitive interface that requires minimal training
• Integration-Native: Embeds naturally into your existing workflow tools

Who Should Consider Guidde?

Guidde is ideal for teams who:

• Need both documentation and video capabilities without paying for two tools
• Want to create content 10x faster than traditional recording and editing workflows
• Require enterprise features (SSO, compliance, analytics) without premium tier pricing
• Need to scale content creation across multiple teams, products, or languages
• Want AI-powered automation that actually accelerates creation, not just adds captions
• Value unified analytics across all knowledge-sharing content
• Seek a modern, purpose-built solution rather than adapted legacy tools

Compare for Yourself

Don't just take our word for it. Experience the difference firsthand:

• Try Guidde for free and create your first AI-powered video in minutes
• See direct comparisons: Guidde vs. Scribe | Guidde vs. ScreenPal
• Book a demo to see how Guidde can replace both tools while cutting costs and creation time

The question isn't whether to choose Scribe or ScreenPal—it's whether limiting yourself to single-format tools makes sense when unified, AI-powered alternatives exist that deliver both capabilities faster and more affordably.

Frequently Asked Questions

Which is cheaper, Scribe or ScreenPal?

ScreenPal is significantly cheaper for both individuals and teams. Solo creators pay $4-10/month for ScreenPal vs. $23/month for Scribe. For a 10-person team, ScreenPal costs $960/year compared to Scribe's $1,440/year—a 33% savings. However, they serve different primary purposes (video vs. documentation), so direct price comparison alone isn't the full story.

Can I use Scribe and ScreenPal together?

Yes, many teams use both platforms together—Scribe for step-by-step documentation and ScreenPal for video tutorials. However, this dual-platform approach costs $2,400/year for a 10-person team and creates workflow complexity, content fragmentation, and increased training overhead. Unified platforms like Guidde offer both capabilities in a single tool at lower total cost.

Does Scribe offer a free plan?

Yes, Scribe offers a free Basic plan that includes unlimited guide creation for web-based applications. However, desktop and mobile app capture, branding, PDF exports, and redaction tools require a paid Pro plan starting at $23/user/month (or $12/user/month for teams of 5+).

Does ScreenPal offer a free plan?

Yes, ScreenPal offers a capable free plan that includes unlimited video creation and hosting, but limits recordings to 15 minutes each. The free plan includes basic editing, no watermark, and 5 video quizzes. Unlimited recording time requires the $4/month Deluxe plan, while AI features need the $10/month Max plan.

What's the minimum team size for Scribe and ScreenPal?

Scribe requires a minimum of 5 users to access Team pricing ($12/user/month). Teams of 2-4 must pay the higher Personal rate ($23/user/month). ScreenPal's Team Business plan requires a minimum of 3 users at $8/user/month. Both platforms allow individual Solo plans without minimums.

Do Scribe and ScreenPal offer annual discounts?

Yes, both platforms offer approximately 20% savings with annual billing compared to monthly subscriptions. Scribe's Pro Personal drops from $23/month to $19/month annually ($228/year). ScreenPal's Solo Max drops from $10/month to $8/month annually ($96/year).

Can Scribe create videos or can ScreenPal create documentation?

No. Scribe specializes exclusively in step-by-step documentation and cannot create video tutorials. ScreenPal specializes exclusively in video recording/editing and cannot generate text-based step-by-step guides. If you need both formats, you must either use both tools separately or choose a unified platform like Guidde that delivers both.

What's included in Scribe and ScreenPal's Enterprise plans?

Scribe Enterprise includes auto-redaction of PII/PHI, SAML SSO, SCIM provisioning, role-based access control, multi-team governance, API access, and custom security reviews. Pricing is custom and typically represents a significant premium over Pro Team.

ScreenPal Enterprise (for 100+ users) includes priority phone support, dedicated onboarding, custom integrations, and advanced LMS features. Smaller teams (3-99 users) use the standard Team Business plan at $8/user/month with SSO included.

Are there educational discounts available?

Yes. Scribe offers educational discounts for verified .edu email addresses and schools. ScreenPal offers dedicated Education Pricing with significant discounts for teachers, students, schools, and districts. Both require verification of educational status.

What's the best alternative to both Scribe and ScreenPal?

Guidde is the best alternative if you need both documentation and video capabilities. Unlike single-purpose tools, Guidde uses AI to generate both video tutorials (with professional voiceovers) and step-by-step documentation from a single capture—11x faster than traditional methods. You get both content types in one platform at competitive pricing, eliminating the need to pay for and manage separate tools. Guidde includes enterprise features (SSO, compliance, analytics) that both Scribe and ScreenPal lock behind premium tiers, making it ideal for teams seeking a modern, unified knowledge-sharing solution. Try Guidde free to experience the difference.

Explore further

• Scribe vs. ScreenPal: Pricing Comparison Guide 2026