Scribe vs. Screenpresso: Enterprise Readiness Comparison 2026

What is Scribe?

Scribe (ScribeHow) is an AI-powered workflow documentation platform that automatically generates step-by-step guides by capturing user actions across web, desktop, and mobile applications. Launched in 2019 and used by over 5 million users across 78,000+ organizations including 94% of Fortune 500 companies, Scribe has positioned itself as an enterprise-grade documentation automation solution.

Enterprise-Focused Capabilities

From an enterprise readiness perspective, Scribe's architecture is cloud-native SaaS, with enterprise features available exclusively in its top-tier Enterprise plan:

• Security & Compliance: SOC 2 Type II certified, HIPAA compliant, CCPA compliant, with SAML-based Single Sign-On (SSO) and SCIM user provisioning for identity management
• Data Protection: Automatic PII/PHI redaction (Smart Blur), manual and enforced redaction capabilities, AES-256 encryption at rest and in transit
• Access Control: Role-based access control (RBAC) with Creator, Viewer, and Admin roles; authenticated viewer requirements; domain control
• Governance: Multi-team management, customizable sharing policies per team, centralized user and document management, activity audit logs
• Infrastructure: Cloud-hosted on secure infrastructure, enterprise-grade data governance, IP whitelisting, URL whitelabeling

Scribe's Enterprise plan also includes advanced features like language translation, enterprise search API for AI workflows, Copilot and Slack bot integration, custom procurement, and dedicated customer success support.

What is Screenpresso?

Screenpresso is a lightweight Windows desktop screen capture and annotation tool developed by Learnpulse SAS in France. First released over a decade ago, it has accumulated over 1 million active users and is particularly popular in European markets and among IT support teams who value its portability and offline-first design.

Enterprise-Focused Capabilities

Screenpresso takes a fundamentally different approach to enterprise deployment, emphasizing traditional IT deployment models and on-premise control:

• Deployment Options: MSI installer for Group Policy deployment, command-line installation via Microsoft SMS or similar tools, portable 'run without install' mode for locked-down environments
• Licensing Model: Enterprise license available at $2,190 (one-time purchase) for unlimited users; required for Citrix, RDS, VMWare VDI, or large deployments; includes simple activation via .lic file
• Offline Architecture: No internet connection required for operation; all captures stored locally in %HOME%\Pictures\Screenpresso by default; optional cloud sharing but not mandatory
• IT Management: Administrator policies to disable features (e.g., cloud sharing), centralized license deployment via activation.lic file, supports installation in %localappdata% or %programfiles%
• Platform: Windows-only (requires Windows 10 64-bit or above, .NET Framework 4.8); no native Mac, Linux, or web-based capture

Screenpresso's enterprise approach prioritizes IT control, cost predictability through perpetual licensing, and the ability to operate in air-gapped or highly restricted environments without external dependencies.

Enterprise Readiness: Deep Dive Analysis

The contrast between Scribe and Screenpresso's enterprise readiness reflects a fundamental architectural divide: cloud-native SaaS with centralized governance versus on-premise desktop software with IT control.

Security & Compliance Architecture

Scribe's Compliance-First Approach: Scribe has invested heavily in enterprise security certifications. Its SOC 2 Type II certification demonstrates rigorous controls over security, availability, and confidentiality. HIPAA compliance enables use in healthcare settings where PHI is captured. The platform's automatic PII/PHI redaction (available in Enterprise) uses AI to detect and blur sensitive information like email addresses, credit cards, and Social Security numbers before guides are shared—critical for regulated industries.

However, Scribe's compliance features are locked behind the Enterprise tier. Teams needing SSO, SCIM provisioning, or advanced redaction must commit to custom Enterprise pricing, which typically starts significantly higher than Pro Team rates. For mid-sized organizations (50-200 users), this creates a painful gap: Pro Team lacks critical security features, while Enterprise may be cost-prohibitive.

Screenpresso's Offline Security Model: Screenpresso takes an opposite approach: security through isolation. Because all captures are stored locally by default and the tool operates entirely offline, there's no cloud exposure risk. For organizations in air-gapped environments, defense contractors, or highly regulated industries with data residency requirements, this is a significant advantage.

The tradeoff is the absence of modern identity and access management. Screenpresso has no SSO, no SCIM provisioning, no audit logs of user activity, and no centralized content governance. Each user operates independently. While this simplifies deployment, it creates security blind spots: IT cannot track who is capturing what, enforce sharing policies, or integrate with identity providers for automated provisioning/deprovisioning.

Deployment & IT Management

Scribe's Browser-First Deployment: As a web application with browser extensions and optional desktop apps, Scribe deployment is straightforward for modern IT environments. Users install the Chrome or Edge extension, authenticate via SSO (on Enterprise), and begin capturing. The challenge comes with SCIM provisioning and centralized management—these require Enterprise plan and dedicated implementation support.

Scribe's reliance on cloud connectivity can be a limitation in restricted network environments. If users work offline or behind strict firewalls, Scribe's core functionality is unavailable. There's no 'offline mode' for capture or editing.

Screenpresso's Traditional IT Deployment: Screenpresso excels in traditional Windows enterprise deployment scenarios. IT teams can deploy via MSI using Group Policy Objects (GPO), push installations through Microsoft SMS or SCCM, or use command-line silent installation. The activation.lic file can be pre-deployed to %programfiles%\Learnpulse\Screenpresso, enabling fully automated licensing without user intervention.

Screenpresso also supports 'portable mode'—running directly from a USB drive or network share without installation. This is valuable in locked-down environments where users lack admin rights or in VDI/Citrix scenarios where persistent installations are challenging.

The limitation is platform coverage. Screenpresso is Windows-only. Organizations with Mac users, Linux workstations, or Chromebook deployments must use alternative tools, fragmenting their documentation stack.

Scalability & Licensing Economics

Scribe's SaaS Scaling Model: Scribe's per-seat subscription model is typical for modern SaaS: costs scale linearly with users. Pro Team at $12/user/month seems reasonable for small teams (5-20 users), but for 500 users, that's $72,000 annually—before Enterprise upgrades. And if you need SSO or SCIM, you're forced into custom Enterprise pricing, which can exceed $200,000 annually for large deployments based on market data from similar platforms.

The advantage is flexibility: adding or removing users is instantaneous, and Scribe automatically includes updates, new features, and scaling infrastructure. There's no upfront CapEx, which appeals to organizations with OpEx-focused budgets.

Screenpresso's Perpetual Economics: Screenpresso's $2,190 Enterprise license for unlimited users is remarkably cost-effective for large deployments. A 1,000-user organization pays $2.19 per user one-time. Even factoring in annual maintenance renewals (approximately $14.99 per user or less with volume discounts), the 3-year TCO is dramatically lower than Scribe's subscription costs.

The tradeoff is the upfront cost and lack of flexibility. If the organization shrinks or pivots away from Screenpresso, there's no refund on the perpetual license. And after the maintenance period expires, the organization must decide whether to pay for upgrades or remain on an outdated version.

Governance & Multi-Team Management

Scribe's Centralized Governance: Scribe Enterprise provides multi-team governance, allowing admins to create multiple 'teams' within the organization with different permission sets, sharing policies, and content libraries. This is critical for large enterprises with multiple business units, each requiring different security postures.

Role-based access control (Creator, Viewer, Admin) enables organizations to provide read-only access to frontline workers while limiting content creation to L&D teams. Authenticated viewers ensure guides are only accessible to logged-in users, preventing public leakage of internal processes.

Screenpresso's Individual User Model: Screenpresso has no concept of teams, shared workspaces, or centralized content repositories. Each user operates independently. While admin policies can disable cloud sharing, there's no way to enforce content review workflows, track document versioning, or manage a central library of approved content.

For organizations needing governance—compliance with ISO standards, content approval workflows, or audit trails—Screenpresso is fundamentally inadequate. It's a capture tool, not a content management platform.

Support & Maintenance

Scribe: Enterprise customers receive dedicated customer success managers, custom security reviews, custom procurement (POs and invoicing), and priority support. The challenge is that standard Pro customers rely on email support and self-service knowledge bases, which may not meet SLA requirements for business-critical tools.

Screenpresso: PRO and Enterprise licenses include one year of priority support and updates. After the first year, support requires purchasing annual maintenance ($14.99/user for upgrades). The support team is responsive but limited by Screenpresso's small team size (a French company with fewer than 20 employees as of 2026).

When to Choose Each Platform

Choose Scribe When:

• Cloud-First Strategy: Your organization has embraced SaaS and cloud-native tools, and cloud storage of documentation is acceptable or preferred
• Compliance Requirements: You operate in regulated industries (healthcare, finance) requiring SOC 2, HIPAA, or similar certifications with third-party validation
• Modern Identity Management: You require SSO (Okta, Azure AD, Google Workspace) and SCIM provisioning for automated user lifecycle management
• Multi-Platform Teams: Your workforce uses a mix of Windows, Mac, and web-based applications, requiring cross-platform capture
• AI-Powered Documentation: You want to move beyond screen capture to automated workflow documentation with AI-generated descriptions and process optimization insights
• Centralized Governance: You need multi-team management, role-based access control, content approval workflows, and audit logs
• Recurring Budget: Your finance team prefers OpEx (subscription) over CapEx (perpetual license) for software procurement

Ideal Scribe Customer: A 200-person SaaS company with distributed teams, modern identity infrastructure, and a need to document customer onboarding workflows while maintaining SOC 2 compliance.

Choose Screenpresso When:

• Windows-Only Environment: Your entire organization runs Windows, and there's no near-term plan for Mac or Linux adoption
• Offline/Air-Gapped Requirements: You operate in environments with no or limited internet connectivity, or have strict data residency requirements prohibiting cloud storage
• IT-Controlled Deployment: You need MSI-based deployment via GPO, SCCM, or other traditional enterprise software management tools
• Large-Scale, Cost-Sensitive: You're deploying to 500+ users and the economics of perpetual licensing ($2,190 one-time vs. $72,000+/year for Scribe) are compelling
• VDI/Citrix/RDS Environments: You run virtual desktop infrastructure where portable or centrally-managed applications are preferred
• Basic Screen Capture Needs: Your use case is primarily IT support, bug reporting, or quick visual communication—not enterprise-scale process documentation with governance
• No Compliance Mandates: Your industry doesn't require SOC 2, HIPAA, or similar third-party audited compliance frameworks

Ideal Screenpresso Customer: A 1,000-person manufacturing company with Windows-based factory floor systems, air-gapped production networks, and a need for IT support teams to quickly capture and share screenshots for troubleshooting without cloud dependencies.

Total Cost of Ownership Analysis

Understanding enterprise readiness pricing requires looking beyond sticker price to total cost of ownership (TCO) over a 3-year period, including licensing, deployment, training, maintenance, and opportunity costs.

Scribe TCO (3-Year, 100 Users)

*Enterprise pricing is custom; estimate based on industry benchmarks for similar platforms requiring ~$30/user/month for Enterprise features. Without Enterprise, SSO/SCIM unavailable.

Screenpresso TCO (3-Year, 100 Users)

TCO Comparison Insights

For 100 users over 3 years: Screenpresso's TCO ($6,690) is 95.6% lower than Scribe Enterprise ($153,200). This massive gap widens further with larger deployments—at 500 users, Scribe Enterprise could exceed $600,000 while Screenpresso remains $2,190 + maintenance.

The Capability Trade-off: However, these numbers don't reflect functionality gaps. Scribe offers AI-powered documentation, workflow optimization, SSO/SCIM, compliance certifications, and centralized governance—capabilities Screenpresso entirely lacks. Screenpresso is fundamentally a screen capture tool, not an enterprise documentation platform.

Hidden Costs Not Captured: Both platforms have hidden costs:

• Scribe: Productivity costs of manual content creation (mitigated by AI), vendor lock-in to cloud platform, recurring costs escalate with growth
• Screenpresso: Lack of governance creates compliance risk, no centralized content management increases duplication and outdated documentation, Windows-only requires alternative tools for Mac/web

Enterprise Readiness: Strengths and Limitations

Scribe: Strengths

• Modern Security Posture: SOC 2 Type II, HIPAA, CCPA compliance with third-party validation—essential for regulated industries and enterprise procurement
• Identity Integration: SAML SSO and SCIM provisioning enable seamless integration with enterprise identity providers (Okta, Azure AD, Google Workspace) for automated user lifecycle management
• Advanced Data Protection: Automatic PII/PHI redaction using AI prevents accidental exposure of sensitive data—critical for compliance and risk mitigation
• Centralized Governance: Multi-team management, RBAC, authenticated viewers, and audit logs provide IT visibility and control at scale
• Cross-Platform Support: Works across Windows, Mac, web, and mobile—critical for heterogeneous enterprise environments
• AI-Powered Automation: Beyond screen capture; automatically generates workflow documentation with descriptions, dramatically reducing manual effort
• Continuous Updates: SaaS model ensures automatic feature updates, security patches, and infrastructure scaling without IT intervention
• Enterprise Support: Dedicated customer success, custom security reviews, and SLA-backed support for Enterprise customers

Scribe: Limitations

• High Enterprise Pricing Barrier: Critical features (SSO, SCIM, advanced redaction) locked behind expensive Enterprise tier, creating painful gap for mid-sized organizations
• Cloud Dependency: Requires persistent internet connectivity; cannot operate in offline or air-gapped environments
• Vendor Lock-In: Content stored in Scribe's cloud with limited export options; migrating to another platform requires significant effort
• Recurring Costs: Subscription model creates perpetual expense that scales with growth; no option for perpetual licensing
• Browser Extension Deployment: Requires users to install browser extensions; less straightforward than traditional MSI deployment in locked-down environments
• Limited IT Deployment Control: No MSI installer, GPO deployment, or traditional enterprise software management integration
• Data Residency: Content hosted on Scribe's infrastructure; organizations with strict on-premise data requirements cannot use Scribe

Screenpresso: Strengths

• Exceptional TCO Economics: $2,190 one-time for unlimited users is unbeatable for large deployments; dramatically lower than any subscription alternative
• Traditional IT Deployment: Full MSI installer with GPO support, silent installation, and command-line deployment—ideal for traditional enterprise IT environments
• Offline-First Architecture: Operates entirely without internet; perfect for air-gapped, highly secure, or low-connectivity environments
• Data Sovereignty: 100% local storage with no cloud dependencies ensures complete control over sensitive data and compliance with data residency requirements
• Portable Mode: Run from USB or network share without installation—valuable in VDI/Citrix/RDS scenarios or locked-down environments
• Lightweight Footprint: Minimal resource consumption; ideal for older hardware or resource-constrained virtual environments
• Predictable Costs: One-time purchase eliminates recurring subscription costs; easy to budget and forecast
• Admin Policy Controls: IT can disable cloud sharing and other features via policies, maintaining control in distributed deployments

Screenpresso: Limitations

• No Modern Identity Management: Lacks SSO, SCIM, or any integration with enterprise identity providers—major gap for organizations with centralized identity infrastructure
• Zero Compliance Certifications: No SOC 2, HIPAA, or other third-party validated compliance frameworks—inadequate for regulated industries requiring vendor certifications
• No Centralized Governance: No multi-team management, RBAC, content approval workflows, or audit logs—users operate independently without IT visibility
• Windows-Only Platform: Completely unusable for Mac, Linux, or Chromebook users—forces organizations to deploy multiple tools for heterogeneous environments
• Basic Feature Set: Primarily a screen capture tool; lacks AI automation, workflow documentation, process optimization, or advanced collaboration
• No Content Repository: No centralized library, version control, or content management—each user maintains their own local files
• Limited Redaction: Only manual blur tool; no automatic PII detection or enforced redaction policies—creates compliance risk
• Small Vendor Size: Learnpulse SAS is a small French company; questions about long-term viability, support capacity, and product roadmap for enterprise features
• Maintenance Costs: After year 1, must pay for continued updates and support; older versions lose support over time

The Enterprise Readiness Decision Framework

Scribe and Screenpresso represent fundamentally incompatible visions of enterprise readiness, making direct comparison challenging. The right choice depends entirely on your organization's infrastructure philosophy, security requirements, and budget constraints.

Choose Scribe if: You operate a modern, cloud-first organization with compliance requirements (SOC 2, HIPAA), need SSO/SCIM integration, require cross-platform support, and have budget for ongoing subscription costs. Scribe delivers enterprise-grade security, governance, and AI-powered automation that justify the premium—if you need those capabilities and can afford Enterprise pricing.

Choose Screenpresso if: You run a traditional Windows-centric environment, need offline/air-gapped operation, require MSI deployment via GPO, have 200+ users making TCO critical, and don't need compliance certifications or modern identity integration. Screenpresso's economics and IT control are unmatched for organizations fitting this profile.

Choose neither if: You need a balance of modern enterprise features, AI automation, reasonable pricing, and true multi-platform support. Both Scribe and Screenpresso have significant gaps that may force compromises your organization shouldn't accept in 2026.

The Goldilocks Problem

Many organizations find themselves in an uncomfortable middle ground: too sophisticated for Screenpresso's basic feature set, but unable or unwilling to pay Scribe's Enterprise premium for SSO and compliance. This is the 'Goldilocks problem'—Scribe is too expensive, Screenpresso is too limited, and there's no 'just right' option between them.

This gap has created demand for next-generation documentation platforms that combine Scribe's modern architecture and AI capabilities with more accessible enterprise features and transparent pricing. Forward-thinking organizations are increasingly looking beyond these legacy options to platforms purpose-built for the 2026 enterprise landscape.

Why Leading Enterprises Are Moving Beyond Both Platforms

While Scribe and Screenpresso each excel in their respective niches—cloud-native documentation and offline screen capture—both platforms suffer from fundamental limitations that create friction for modern enterprises in 2026:

Shared Limitations Holding Back Enterprise Teams

• The Enterprise Feature Paywall (Scribe): Critical security features like SSO and SCIM are locked behind expensive Enterprise tiers, creating a painful gap for growing organizations that need modern identity management but can't justify $100K+ annual costs
• The Platform Coverage Gap (Screenpresso): Windows-only architecture forces multi-tool strategies in heterogeneous environments, fragmenting documentation workflows and increasing complexity
• The Governance Blind Spot (Screenpresso): Complete absence of centralized content management, audit logs, and approval workflows creates compliance risk and content chaos at scale
• The Compliance Gap (Screenpresso): Lack of SOC 2, HIPAA, or any third-party validated certifications makes Screenpresso unsuitable for regulated industries, eliminating it from consideration for many enterprises
• Manual Creation Burden (Screenpresso): Pure screen capture without AI automation means every guide requires significant manual effort for annotation, editing, and documentation
• The TCO Trap (Scribe): Subscription costs compound over time, and vendor lock-in makes migration difficult once you've built extensive content libraries in Scribe's proprietary format

The Guidde Advantage: Next-Generation Enterprise Documentation

Guidde represents the evolution beyond both legacy approaches, delivering a unified platform that eliminates the compromises enterprises have been forced to accept:

1. AI-First Architecture Delivers 11x Faster Documentation

While Screenpresso requires manual editing and Scribe offers basic automation, Guidde's generative AI creates complete video documentation 11x faster than traditional methods. Record once, and Guidde automatically generates:

• Voice narration in 100+ languages
• Step-by-step written descriptions
• Smart chapters and navigation
• Personalized video avatars
• Automatic translations for global teams

Result: What takes 20 minutes manually with Screenpresso or 5 minutes with Scribe takes under 2 minutes with Guidde—without sacrificing quality.

2. Enterprise Security Without Enterprise Pricing

Unlike Scribe's expensive Enterprise tier requirement, Guidde provides modern security features at accessible price points:

• SSO Integration: Available without forcing entire organization onto top-tier plans
• SOC 2 Type II Certified: Enterprise-grade security validation standard across all plans
• Smart Redaction: AI-powered automatic detection and blurring of sensitive data (PII, credentials, proprietary information)
• Role-Based Access Control: Granular permissions without complex multi-team management overhead
• GDPR & Privacy Compliance: Built-in compliance frameworks, not expensive add-ons

3. True Multi-Platform Coverage

Guidde works seamlessly across:

• Windows, Mac, and Linux desktop applications
• Chrome, Edge, Firefox, and Safari browsers
• Cloud-based and on-premise applications
• Mobile-responsive playback for training on any device

No need for multiple tools like with Screenpresso's Windows-only limitation.

4. Centralized Content Governance That Scales

Guidde provides enterprise content management that Screenpresso entirely lacks:

• Centralized Library: Organization-wide content repository with search, tagging, and categorization
• Version Control: Track changes, restore previous versions, and maintain documentation currency
• Analytics & Insights: Understand which content is used, who's viewing it, and where knowledge gaps exist
• Approval Workflows: Optional content review and approval processes for regulated environments
• Team Collaboration: Real-time co-editing, comments, and feedback loops

5. Transparent, Scalable Pricing

Guidde offers predictable, usage-based pricing that scales with your organization without forcing expensive tier jumps:

• No Feature Paywalls: Core enterprise features available across plans, not locked behind custom Enterprise pricing
• Flexible Licensing: Per-creator model means you only pay for content creators, not every viewer
• Volume Discounts: Automatic pricing benefits as you scale, without complex negotiations
• Free Viewers: Unlimited viewing access for your entire organization

6. Measurable Business Impact

Organizations switching to Guidde from Scribe or Screenpresso report quantifiable outcomes:

• 87% reduction in time spent creating training documentation
• 62% decrease in support ticket volume due to improved self-service documentation
• 4.2x faster new hire onboarding completion
• $47K average annual savings per 50-user team compared to Scribe Enterprise
• 92% user adoption within 30 days of deployment (vs. 60-70% typical for traditional tools)

Real-World Example: Financial Services Migration

A mid-market financial services firm (450 employees) faced the exact dilemma highlighted in this comparison:

• Scribe Enterprise quoted $156,000/year for SSO and compliance features they needed
• Screenpresso couldn't meet their SOC 2 and SSO requirements for regulatory compliance
• Guidde provided all required features at $38,000/year (76% savings vs. Scribe)

After migration to Guidde, they documented 1,200+ internal processes in 6 months (vs. 300 processes in 18 months with previous tools), reduced compliance documentation time by 73%, and passed their next audit with zero documentation-related findings.

The 2026 Enterprise Standard

Modern enterprises shouldn't have to choose between:

• Expensive security features or affordable pricing
• AI automation or IT control
• Cloud convenience or data sovereignty
• Compliance certifications or flexible deployment

Guidde delivers all these capabilities in a unified platform purpose-built for how enterprises actually work in 2026—distributed teams, hybrid environments, rigorous security requirements, and the need for documentation that creates itself.

See for yourself: Try Guidde free or book a personalized demo to see how leading enterprises are documenting processes 11x faster while maintaining enterprise-grade security and governance.

Frequently Asked Questions

Does Scribe offer SSO on Pro Team plans?

No. Single Sign-On (SSO) via SAML is exclusively available on Scribe's Enterprise plan, which requires custom pricing. Pro Team ($12/user/month) and Pro Personal ($23/user/month) do not include SSO, SCIM provisioning, or advanced security features. This creates a significant pricing gap for mid-sized organizations that need modern identity management but aren't ready for Enterprise-level costs, which typically start at $25,000+ annually.

Can Screenpresso work on Mac or Linux?

No. Screenpresso is exclusively a Windows application requiring Windows 10 64-bit or above and .NET Framework 4.8. There are no Mac, Linux, or web-based versions. Organizations with heterogeneous environments must deploy alternative tools for non-Windows users, creating fragmentation in their documentation workflows and increasing administrative complexity.

What compliance certifications does Screenpresso have?

Screenpresso has no documented third-party compliance certifications such as SOC 2, HIPAA, ISO 27001, or GDPR validation. Because it operates as an offline desktop tool with local data storage, Learnpulse (the developer) has not pursued formal compliance audits. Organizations in regulated industries (healthcare, finance, government) requiring vendor compliance certifications typically cannot use Screenpresso without extensive internal security reviews and risk acceptance processes.

How much does Scribe Enterprise really cost?

Scribe does not publish Enterprise pricing publicly; it's custom based on user count, features required, and contract terms. Based on market analysis and user reports, Scribe Enterprise typically ranges from $25,000-$30,000 annually for smaller teams (50-100 users) to $150,000+ for larger deployments (500+ users), representing approximately $20-$30 per user per month. This is 2-3x higher than Pro Team pricing ($12/user/month) and is required to access SSO, SCIM, advanced redaction, and multi-team governance.

Can you deploy Screenpresso via GPO?

Yes. Screenpresso offers full MSI installer support specifically designed for enterprise deployment via Group Policy Objects (GPO), Microsoft SCCM, or other software distribution tools. IT administrators can silently install Screenpresso to %programfiles% or %localappdata%, pre-deploy activation.lic files for automatic licensing, and configure administrator policies to disable features like cloud sharing. This traditional deployment model is one of Screenpresso's primary enterprise advantages over cloud-native alternatives.

Does Scribe work offline?

No. Scribe is a cloud-based SaaS platform that requires persistent internet connectivity for capture, editing, and sharing. While captured screenshots are cached locally during recording, the processing, AI generation, and storage all occur in Scribe's cloud infrastructure. This makes Scribe unsuitable for air-gapped environments, highly secure facilities with restricted internet access, or scenarios where users need to document processes while offline.

What's the best alternative to both Scribe and Screenpresso?

Guidde is the leading alternative for enterprises seeking to avoid the compromises inherent in both platforms. Guidde combines Scribe's modern cloud architecture and AI automation with accessible enterprise features (SSO, SOC 2 compliance, smart redaction) at transparent pricing—without forcing expensive Enterprise tier upgrades. Unlike Screenpresso's Windows-only limitation, Guidde works across all platforms (Windows, Mac, web, mobile). Guidde's generative AI creates documentation 11x faster than manual methods while providing centralized governance, version control, and analytics that Screenpresso entirely lacks. Organizations get enterprise-grade security and compliance without Scribe's prohibitive costs, and AI-powered automation without Screenpresso's platform limitations. Try Guidde free or request a demo to see the difference.

Is Screenpresso Enterprise license really unlimited users?

Yes. The Screenpresso Enterprise license at $2,190 (one-time purchase) is explicitly for unlimited users within a single organization. This makes it exceptionally cost-effective for large deployments (500+ users) compared to per-seat subscription models. However, 'unlimited' applies only to user count—it's still a single organization license and requires separate purchases for different legal entities or subsidiaries. Additionally, the Enterprise license is required for Citrix, RDS, or VMWare VDI environments, and includes features like offline activation and no internet connection requirements.

Can Scribe meet HIPAA requirements?

Yes, but only on Enterprise plans. Scribe is HIPAA compliant and can sign Business Associate Agreements (BAAs) required for handling Protected Health Information (PHI). The platform includes PHI-specific features like automatic PHI redaction (smart blur for patient names, dates of birth, medical record numbers) and encrypted storage. However, these HIPAA-specific features and BAA signing are exclusive to Enterprise tier customers. Healthcare organizations on Pro Team plans cannot use Scribe for workflows involving PHI without violating HIPAA regulations.

How long does Screenpresso maintenance last?

Screenpresso PRO and Enterprise licenses include one year of free updates and priority support from the purchase date. After the first year, continued updates and support require purchasing annual maintenance, typically $14.99 per user for PRO licenses or volume-discounted rates for Enterprise. Organizations can choose to skip maintenance renewals and continue using their current version indefinitely, but they'll lose access to new features, security updates, and technical support. Version compatibility information is available on Screenpresso's website showing which versions work with each license generation.

Explore further

• Scribe vs. Screenpresso: Pricing Comparison Guide 2026
• Scribe vs. Screenpresso: Feature Comparison Guide 2026
• Scribe vs. Screenpresso: Enterprise Readiness Comparison 2026