Scribe vs. ShareX: Feature Comparison Guide 2026

What is Scribe?

Scribe is an AI-powered documentation platform that automatically generates step-by-step guides by capturing user workflows in real-time. Launched as a browser extension and desktop application, Scribe has grown to serve over 5 million users across 600,000 organizations, including 94% of Fortune 500 companies.

Core Capabilities

Scribe's primary value proposition is automatic documentation creation. Users simply perform a task in their browser or desktop application, and Scribe records each click, field entry, and navigation step, then converts it into a formatted guide complete with annotated screenshots and written instructions.

Feature Highlights

• Automatic capture: Records workflows across web, desktop, and mobile applications
• AI-powered editing: Generates titles, descriptions, and contextual information automatically
• Smart redaction: Auto-detects and blurs sensitive information (PII/PHI)
• Custom branding: Applies company logos and colors to guides
• Multi-format export: Outputs to PDF, HTML, Markdown, and Microsoft Word
• Workflow AI Optimize: Analyzes processes and suggests efficiency improvements
• Integration ecosystem: Embeds in Confluence, Notion, Slack, and other platforms
• Collaboration features: Comments, version history, and team workspaces

Platform Architecture

Scribe operates as a Chrome/Edge browser extension and native desktop applications for Windows and Mac. The Basic plan captures web-only workflows, while Pro and Enterprise tiers unlock desktop and mobile app documentation.

Target Audience

Scribe targets IT teams, operations managers, HR departments, and customer-facing teams who need to create training materials, implement software, onboard employees, and document SOPs at scale.

What is ShareX?

ShareX is a free, open-source screen capture, file sharing, and productivity tool exclusively for Windows. Developed continuously for over 18 years under the GNU General Public License, ShareX has become one of the most feature-rich screenshot utilities available, trusted by major corporations and power users who demand precise control over their capture workflows.

Core Capabilities

ShareX focuses on versatile screen capture and sharing. It provides dozens of capture methods, extensive annotation tools, automated workflows, and integration with over 80 file-sharing destinations—all completely free with no watermarks, ads, or hidden costs.

Feature Highlights

• Capture methods: Fullscreen, active window, monitor, region, scrolling capture, screen recording, GIF recording
• Advanced region capture: Rectangle, ellipse, freehand, with real-time rulers and magnifiers
• Annotation tools: Rectangle, arrows, text, speech balloons, blur, pixelate, highlight, stickers, smart eraser
• Image editor: Built-in editor with effects, filters, cropping, and beautification
• Productivity tools: Color picker, screen ruler, OCR, QR code generator, hash checker, clipboard viewer
• Customizable workflows: After-capture tasks (save, upload, copy to clipboard, print, perform actions)
• Upload destinations: Supports 80+ services including Imgur, Dropbox, Google Drive, Amazon S3, custom uploaders
• Automation: Hotkeys, auto-capture, watch folders, command-line arguments

Platform Architecture

ShareX is a Windows-only desktop application available through direct download, Microsoft Store, Steam, or portable version. It requires Windows 10 or later and runs locally without cloud dependencies.

Target Audience

ShareX attracts power users, developers, designers, technical support teams, and anyone needing precise screen capture control without paying subscription fees. Its complexity and Windows-only nature limit broader adoption.

Feature Deep Dive: Capture vs. Documentation Philosophy

The Scribe vs. ShareX comparison reveals two fundamentally different approaches to creating instructional content. Understanding these differences is critical for teams evaluating their documentation strategy in 2026.

Capture Capabilities: Manual Control vs. Automatic Intelligence

ShareX's Manual Capture Mastery: ShareX provides unparalleled control over what you capture. With 15+ capture methods—including fullscreen, active window, region, scrolling capture, and customizable regions—users can capture precisely what they need. The region capture tool includes real-time rulers, magnifiers, and multiple shape options (rectangle, ellipse, freehand). For technical documentation requiring pixel-perfect screenshots, ShareX's precision is unmatched.

However, this precision comes with a critical limitation: every capture is manual. Users must initiate each screenshot, annotate it, save or upload it, and then—separately—write the accompanying documentation. For a 20-step process, this means 20 manual captures, 20 annotation sessions, and hours of writing instructions.

Scribe's Automatic Workflow Capture: Scribe takes the opposite approach. Users press 'Record,' perform a task normally, and Scribe automatically captures every relevant step—detecting clicks, form fields, navigation, and application switches. When finished, Scribe generates a complete guide with annotated screenshots and written instructions in under 60 seconds.

This automation is Scribe's superpower for documentation. Teams report 90% reduction in documentation time compared to manual methods. However, Scribe's capture lacks flexibility. You can't capture arbitrary screen regions, combine screenshots from different timeframes, or record video—you're limited to whatever Scribe captures during workflow recording.

Video and Screen Recording: A Critical Gap

ShareX supports full screen recording (MP4) and GIF creation with configurable quality, frame rates, and audio options. This makes it viable for creating video tutorials, bug reports, and animated demonstrations.

Scribe has zero video recording capabilities. Every guide is screenshot-based with text instructions. For visual learners or complex procedures requiring motion demonstration, Scribe simply cannot deliver. Teams needing video content must use additional tools, fragmenting their workflow.

Editing and Annotation: Depth vs. AI Assistance

ShareX's Annotation Power: ShareX includes 15+ annotation tools available during and after capture: rectangles, arrows, text (outline or background), speech balloons, blur, pixelate, highlight, freehand drawing, stickers, step numbers, and a smart eraser. The image editor offers effects, filters, cropping, rotation, and watermarking. Users have complete creative control.

But again, this is manual. You annotate each screenshot individually. There's no AI assistance, no automatic callouts, and no intelligent detection of UI elements.

Scribe's AI-Powered Editing: Scribe automatically annotates screenshots with numbered callouts, highlighting clicked buttons and filled fields. AI generates titles, descriptions, and contextual tips. The Smart Redaction feature auto-detects sensitive information (names, emails, credit cards, SSNs) and blurs it retroactively across all guides—critical for compliance.

However, Scribe's editing capabilities are limited compared to ShareX. You can manually blur areas, add text, and edit steps, but you lack advanced visual editing tools. Scribe assumes most users prefer speed and automation over pixel-perfect control.

Sharing and Collaboration: Individual Files vs. Team Platforms

ShareX's Upload Ecosystem: ShareX integrates with 80+ destinations including Imgur, Dropbox, Google Drive, OneDrive, Amazon S3, FTP servers, and custom uploaders via API. After capturing, files automatically upload to your chosen destination and copy the shareable URL to your clipboard. This workflow is efficient for individuals sharing screenshots quickly.

But ShareX has no collaboration features. There are no comments, no version history, no team workspaces. If you share a screenshot via Imgur, there's no way for teammates to suggest edits or see what changed between versions. ShareX is fundamentally a single-user tool.

Scribe's Collaboration Infrastructure: Scribe is built for teams. Guides are stored in workspaces where team members can comment, suggest changes, and see version history. Pro Team and Enterprise plans support multiple workspaces for different departments. Guides embed directly into Confluence, Notion, Help Scout, Zendesk, and other platforms via iframe or HTML export.

The Enterprise Search API (Enterprise tier) enables integration with custom AI assistants, Slack bots, and Microsoft Copilot. Guides are searchable across your organization, ensuring knowledge is discoverable when needed.

Platform Compatibility: Windows-Only vs. Cross-Platform

ShareX is Windows-only. Mac and Linux users cannot use it, limiting team adoption in mixed-OS environments. Scribe supports Windows, Mac, Chrome, and Edge, capturing workflows across web applications and desktop software on any supported OS.

Automation and Workflow Efficiency

ShareX offers extensive automation through hotkeys, after-capture tasks (e.g., automatically save, upload, and copy URL), watch folders that auto-process files, and command-line arguments for scripting. Power users can create complex workflows—but setup requires time and technical knowledge.

Scribe's automation is simpler but more impactful for documentation: record once, generate guide automatically. The Workflow AI Optimize feature analyzes captured processes and suggests improvements, identifying redundant steps or inefficiencies. This is documentation and process optimization in one tool.

Security and Compliance

ShareX stores everything locally by default, which is inherently secure but requires manual management. If you upload to third-party services, security depends on that service.

Scribe offers enterprise-grade security: SOC 2 Type II compliance, HIPAA compliance (Enterprise), SAML SSO, SCIM user provisioning, role-based access control, IP whitelisting, and automatic PII/PHI redaction. For regulated industries, Scribe's compliance features are critical.

The Feature Trade-Off

Scribe and ShareX represent a classic trade-off: automation vs. control, collaboration vs. simplicity, cost vs. freedom. Scribe delivers speed and team features at $23-$29 per user monthly. ShareX delivers power and flexibility for free but requires manual effort and technical skill.

Neither offers a complete solution. Scribe can't record video. ShareX can't generate documentation. Teams that need both capabilities face an impossible choice—or resort to duct-taping multiple tools together.

Use Cases: When to Choose Scribe or ShareX

Choose Scribe When:

• Creating SOPs at scale: Operations teams documenting dozens of processes monthly benefit from Scribe's automatic capture and AI editing, reducing creation time by 90%.
• Onboarding new employees: HR departments use Scribe to create interactive onboarding guides showing exactly how to use internal tools, resulting in 50% faster ramp time.
• Software implementation: IT teams deploying new applications create Scribe guides to assist users at the point of need, reducing support tickets by 93%.
• Customer support documentation: Customer-facing teams embed Scribe guides in help centers and knowledge bases, enabling customers to self-serve complex tasks.
• Compliance training: Regulated industries use Scribe's auto-redaction and secure hosting to train employees on sensitive processes while maintaining compliance.
• Cross-functional collaboration: Teams working across departments use Scribe's workspaces and comments to collaboratively document shared workflows.

Choose ShareX When:

• Technical bug reporting: Developers and QA teams capture precise screenshots with annotations to document bugs, then auto-upload to GitHub, Jira, or custom trackers.
• Design feedback: Designers capture UI mockups with pixel-perfect annotations and share via Dropbox or Google Drive for stakeholder review.
• Power user workflows: Technical support specialists who capture dozens of screenshots daily benefit from ShareX's hotkey-driven workflows and automatic uploading.
• Gaming content creation: Gamers record gameplay GIFs and videos for sharing on social media or forums.
• Budget-conscious teams: Startups and small teams needing robust screenshot tools without subscription costs use ShareX's free, full-featured platform.
• Windows-only environments: Organizations standardized on Windows leverage ShareX's deep OS integration and 18 years of refinement.
• Privacy-first workflows: Teams requiring local-only capture without cloud dependencies use ShareX's offline capabilities.

Where Both Fall Short:

• Teams needing video + documentation: Neither platform combines video tutorials with automatic documentation, forcing users to choose or use multiple tools.
• Fast-moving startup environments: Scribe's per-seat pricing ($1,380+/year for 5 users) is prohibitive for early-stage companies; ShareX's manual documentation is too slow.
• Cross-platform teams: ShareX excludes Mac users; Scribe works cross-platform but lacks advanced capture controls.
• Visual learners: Scribe's screenshot-only guides don't serve users who need video demonstrations; ShareX can record video but can't generate accompanying documentation.
• Enterprise scale without enterprise budget: Teams wanting enterprise features (SSO, compliance, central management) face Scribe's custom pricing; ShareX has no enterprise features.

Pricing Breakdown: Free vs. Per-Seat SaaS

Scribe Pricing Structure

Scribe operates on a tiered subscription model with three primary plans:

Basic (Free):

• Web-only workflow capture
• Unlimited guide creation
• Link and embed sharing
• Quick customization
• Limited to browser-based processes

Pro Personal ($23/user/month, $276/year):

• Web + desktop + mobile app capture
• Custom branding (remove Scribe logo, add company colors)
• Edit and redact screenshots
• Export to PDF, HTML, Markdown, Word
• 1 week version history
• Best for solo consultants or individual power users

Pro Team ($59/month for 5 users, then $12/user/month for additional users):

• Everything in Pro Personal
• Team collaboration via comments
• Shared workspaces
• Starting cost: $708/year for 5 users
• 10 users: $1,428/year
• 25 users: $3,708/year

Enterprise (Custom pricing):

• Everything in Pro Team
• Auto-redaction of PII/PHI (enforced at admin level)
• SAML SSO authentication
• SCIM user provisioning
• Role-based access control (Creator, Viewer, Admin)
• Multi-team governance
• Custom security reviews and procurement
• Enterprise Search API (integrations with Copilot, Slack, custom AI)
• Typical starting price: $15,000+/year (estimated based on enterprise SaaS norms)

ShareX Pricing Structure

Free Forever (Open Source):

• All features unlocked
• No watermarks
• No advertisements
• No usage limits
• All 15+ capture methods
• All annotation and editing tools
• All 80+ upload destinations
• Unlimited users
• Total cost: $0 (donation-supported development)

Total Cost of Ownership Comparison

5-User Team, 1 Year:

• Scribe Pro Team: $708/year
• ShareX: $0
• Difference: $708 saved with ShareX (but requires manual documentation time)

25-User Team, 1 Year:

• Scribe Pro Team: $3,708/year
• ShareX: $0
• Difference: $3,708 saved with ShareX

100-User Enterprise, 1 Year:

• Scribe Enterprise: ~$18,000-$30,000/year (estimated)
• ShareX: $0
• Difference: $18,000-$30,000 saved

Hidden Costs

Scribe's Hidden Costs:

• Minimum seats: Pro Team requires 5 users minimum ($708/year), even if you only need 2-3 licenses
• Desktop capture paywall: Basic plan is web-only; desktop app capture requires Pro ($276+/year per user)
• Scaling costs: Every new hire adds $144-$276/year
• No video: Teams needing video tutorials must pay for additional tools (Loom, Camtasia, etc.)

ShareX's Hidden Costs:

• Time cost: Manual documentation takes 5-10x longer than automated solutions
• Opportunity cost: Employees spending hours on documentation can't focus on higher-value work
• Training cost: ShareX's complexity requires training and technical knowledge
• Platform cost: Windows-only; Mac teams must buy separate tools or Windows licenses
• Collaboration cost: No native team features; must integrate with external platforms

Value Assessment

Scribe's pricing reflects its enterprise positioning and AI automation. For teams creating 50+ guides monthly, the time savings justify the cost. However, the forced minimum seats and lack of video make ROI questionable for smaller teams or visual content creators.

ShareX's zero-cost model is compelling, but the manual effort required means you're trading money for time. If your team's time is worth $50-$100/hour, spending 5 hours creating what Scribe does in 30 minutes costs $250-$500 in labor—more than a monthly Pro license.

Pros and Cons: Honest Assessment

Scribe Pros

• ✅ Automatic documentation generation: 90% faster than manual methods, saving 35+ hours per person per month
• ✅ AI-powered intelligence: Titles, descriptions, and workflow optimization suggestions generated automatically
• ✅ Cross-platform support: Works on Windows, Mac, Chrome, Edge—captures web, desktop, and mobile workflows
• ✅ Team collaboration: Comments, version history, workspaces enable effective team documentation
• ✅ Enterprise security: SOC 2 Type II, HIPAA, smart redaction, SSO—critical for regulated industries
• ✅ Integration ecosystem: Embeds in Confluence, Notion, Zendesk, plus API for custom integrations
• ✅ Onboarding effectiveness: Customers report 50% reduction in new hire training time
• ✅ Proven scale: Used by 94% of Fortune 500 companies and 5+ million users

Scribe Cons

• ❌ No video recording: Screenshot-only guides exclude visual learners and motion-based processes
• ❌ Expensive per-seat pricing: $23-$29/user/month adds up quickly; 10 users = $2,760-$3,480/year
• ❌ Forced minimum seats: Pro Team requires 5 users ($708/year) even if you only need 2
• ❌ Limited editing control: Lacks advanced annotation and visual design tools
• ❌ Capture inflexibility: Can't manually capture arbitrary screen regions or combine screenshots from different times
• ❌ Desktop capture paywall: Free plan is web-only; desktop documentation requires paid plans
• ❌ Screenshot quality: Some users report lower-resolution captures compared to dedicated screenshot tools
• ❌ Learning curve for optimization: Getting the most from Workflow AI and advanced features requires training

ShareX Pros

• ✅ Completely free forever: Zero cost, no watermarks, no ads—full features for unlimited users
• ✅ Powerful capture methods: 15+ options including scrolling capture, region, window, custom shapes
• ✅ Advanced annotation tools: 15+ tools (arrows, blur, text, stickers, etc.) for precise visual communication
• ✅ Screen recording: Full video and GIF recording with configurable quality and audio
• ✅ Extensive upload support: 80+ destinations including Imgur, Dropbox, S3, custom uploaders
• ✅ Productivity tools: OCR, color picker, ruler, QR code generator, hash checker—all built-in
• ✅ Customizable workflows: Hotkeys, after-capture tasks, and automation for power users
• ✅ 18 years of development: Mature, stable, trusted by major corporations
• ✅ Privacy-first: Local-only processing; no cloud dependencies unless you choose to upload
• ✅ Open source: Transparent code, community-driven, extensible

ShareX Cons

• ❌ Windows-only: Mac and Linux users excluded; limits team adoption
• ❌ No automatic documentation: Every guide must be manually written—captures provide no instructions
• ❌ Steep learning curve: Hundreds of configuration options overwhelm new users
• ❌ No team collaboration: Individual tool; no comments, version history, or workspaces
• ❌ No AI features: No smart redaction, no automatic titles, no workflow optimization
• ❌ Manual effort required: Creating a 20-step guide takes hours vs. minutes with automated tools
• ❌ No compliance features: Lacks SOC 2, HIPAA, SSO, or enterprise security controls
• ❌ No mobile support: Desktop-only application
• ❌ Limited brand customization: No built-in company branding for shared content

The Verdict: Two Tools, Two Philosophies, One Major Gap

Scribe and ShareX aren't competitors—they're representatives of two fundamentally different approaches to content creation, and each is the best in its category while being incomplete for modern documentation needs.

Choose Scribe If:

You're a team-focused organization that values speed and automation over creative control. If you're documenting dozens of workflows monthly, need enterprise security and compliance, and primarily create text-based step-by-step guides, Scribe's AI-powered platform delivers unmatched efficiency. The $23-$29/user/month cost is justified by the 35+ hours saved per person monthly—making it essentially free when accounting for labor costs. Scribe is the clear choice for HR departments onboarding employees, operations teams scaling SOPs, and customer support teams building help centers.

However, you must accept that every guide will be screenshot-based with text instructions. Visual learners, motion-based processes, and scenarios requiring video demonstrations are not supported. You're also committing to per-seat pricing that scales linearly with team size.

Choose ShareX If:

You're a power user, developer, or technical team on Windows that needs precise capture control and zero budget constraints. ShareX's 15+ capture methods, advanced annotations, screen recording, and 80+ upload destinations make it the most feature-rich screenshot tool available—and it's completely free. If you're comfortable with manual documentation, have the technical skill to configure complex workflows, and don't need team collaboration features, ShareX delivers professional-grade capabilities without recurring costs.

However, you must accept that documentation is entirely manual. Every screenshot requires you to separately write instructions, organize content, and publish guides. For a 20-step process, this means hours of work. You're also limited to Windows, excluding Mac users from your team's toolkit.

The Critical Gap Both Share

Here's what neither Scribe nor ShareX addresses in 2026: the need for both automated documentation AND video content in a single, affordable platform.

Modern teams don't want to choose between screenshots and video. Visual learners need demonstrations. Complex workflows require motion. But Scribe forces you into text-only guides, while ShareX requires you to manually document every video you create. Both approaches fragment your workflow and limit your reach.

The reality is that most teams trying to create comprehensive training, support, and operational content need:

• ✅ Automatic capture and documentation (Scribe's strength)
• ✅ Video and GIF recording (ShareX's strength)
• ✅ AI-powered editing and voiceover (neither offers)
• ✅ Affordable pricing that doesn't scale per-seat (ShareX's strength)
• ✅ Cross-platform support (Scribe's strength)
• ✅ Team collaboration without enterprise costs (neither fully delivers)

Neither Scribe nor ShareX provides a complete solution for the modern documentation challenge. Teams are forced to compromise—paying premium prices for text-only automation, accepting time-intensive manual work, or duct-taping multiple tools together.

There's a better way. Platforms that combine AI-powered video creation, automatic documentation, voiceover generation, and team collaboration without per-seat pricing bottlenecks are setting the new standard for 2026 and beyond. The question isn't Scribe vs. ShareX—it's whether you're willing to settle for an incomplete solution when comprehensive alternatives exist.

Why Consider Alternatives: The Guidde Advantage

Both Scribe and ShareX are excellent at what they do—but what they do is fundamentally incomplete for modern teams creating documentation in 2026. Here's the uncomfortable truth: choosing between automated text-based documentation and manual screenshot tools is a false choice. You shouldn't have to pick between video and written guides, between affordability and AI features, or between speed and creative control.

Shared Limitations of Scribe and ShareX

Despite their differences, Scribe and ShareX share critical limitations that impact real-world documentation workflows:

1. The Video/Documentation Divide

• Scribe creates text-based guides but cannot record video. Visual learners and motion-based processes are excluded.
• ShareX records video but provides zero documentation automation. You must manually write every instruction for every video.
• Impact: Teams need both capabilities, forcing them to use multiple tools, fragment workflows, and duplicate effort. A software walkthrough requires Scribe for the guide AND Loom/Camtasia for the video—two subscriptions, two creation processes, two assets to maintain.

2. The Price vs. Time Paradox

• Scribe's automation saves time but costs $2,760-$3,480/year for just 10 users. Scaling to 50 users costs $14,400+/year.
• ShareX costs nothing but demands 5-10x more manual effort per guide. A 20-step process takes 5 hours instead of 30 minutes.
• Impact: Small teams can't afford Scribe's per-seat pricing, while growing teams can't afford ShareX's time cost. Neither scales efficiently.

3. AI Features Are Paywalled or Absent

• Scribe's AI (titles, descriptions, optimization) requires $23+/user/month. The free plan offers basic capture only.
• ShareX has no AI whatsoever—no smart redaction, no automatic titles, no voiceover, no workflow suggestions.
• Impact: Teams creating dozens of guides monthly face repetitive manual work or expensive subscriptions. Neither platform leverages 2026's generative AI capabilities to their full potential.

4. Limited Voiceover and Narration Options

• Neither Scribe nor ShareX offers AI voiceover for guides. If you want narrated tutorials, you must record audio separately or pay for text-to-speech tools.
• Impact: Accessibility suffers. Users who prefer audio explanations are excluded, limiting guide effectiveness.

5. Collaboration Features Are Either Expensive or Nonexistent

• Scribe's collaboration (comments, workspaces, version history) requires Pro Team ($708+/year minimum) or Enterprise (custom pricing).
• ShareX has zero collaboration features—it's a single-user tool.
• Impact: Small teams can't afford collaboration; power users can't collaborate at all.

Introducing Guidde: The AI-First Alternative

Guidde is the next-generation documentation platform that solves the limitations both Scribe and ShareX share—combining automated video creation, AI-powered documentation, voiceover generation, and team collaboration in one affordable platform designed for how teams actually work in 2026.

How Guidde Overcomes Scribe and ShareX's Limitations

✅ AI-Powered Video Documentation (Not Just Screenshots)

Unlike Scribe's screenshot-only guides or ShareX's manual video documentation, Guidde automatically captures your workflow and generates video tutorials with AI voiceover in over 100 languages. Click record, perform your task, and Guidde produces a polished video guide complete with narration—no editing, no scripting, no video production skills required.

• Measurable outcome: Teams create guides 11x faster than traditional screen recording tools and infinitely faster than manual documentation.
• Why it matters: Visual learners and complex workflows finally get the video content they need, while text-based learners still get step-by-step instructions—all from one capture.

✅ True AI Automation (Without the Premium Price)

Guidde's AI doesn't just generate titles and descriptions—it creates voiceovers, suggests workflow improvements, auto-generates chapters, and even personalizes content for different audiences. You get enterprise-grade AI features without Scribe's per-seat pricing or ShareX's manual effort.

• Measurable outcome: Users report saving 7+ hours per week on documentation tasks—equivalent to nearly one full workday.
• Why it matters: Small teams get enterprise capabilities at startup prices. Growing teams scale without linear cost increases.

✅ Unified Video + Documentation Platform

Guidde eliminates the need to choose. Every capture produces both a video tutorial and a text-based step-by-step guide. One tool, one workflow, one asset to maintain.

• Measurable outcome: Teams reduce their tool stack by 2-3 platforms, saving $500-$1,500/year in subscriptions.
• Why it matters: No more duct-taping Scribe + Loom or ShareX + Word. Everything lives in one place.

✅ Affordable Scaling Without Per-Seat Penalties

Guidde's pricing is designed for growing teams, with plans starting significantly lower than Scribe's $276/user/year and offering better value through combined video + documentation capabilities.

• Measurable outcome: Teams report 40-60% cost savings compared to Scribe + Loom combinations.
• Why it matters: You can afford to give every team member documentation tools, not just a select few.

✅ Cross-Platform, No Limitations

Unlike ShareX's Windows-only restriction, Guidde works on Windows, Mac, and through browser extensions, capturing workflows across web and desktop applications.

• Measurable outcome: 100% of your team can create guides, regardless of their operating system.
• Why it matters: No one is excluded from documentation responsibilities due to platform limitations.

✅ Enterprise-Ready Features at Accessible Prices

Guidde offers custom branding, team workspaces, analytics, integrations, and security features without forcing you into enterprise contracts. Features that cost $15,000+/year on Scribe Enterprise are accessible to small teams.

• Measurable outcome: Mid-sized teams get enterprise capabilities at 70-80% lower cost than traditional enterprise documentation platforms.
• Why it matters: You don't need Fortune 500 budgets to create Fortune 500-quality documentation.

Success Metrics: Real Teams, Real Results

Organizations switching to Guidde from Scribe, ShareX, or fragmented tool combinations report:

• 11x faster guide creation compared to traditional screen recording and editing workflows
• 90% reduction in time spent on video editing and post-production
• 3x higher engagement rates on video guides vs. screenshot-only documentation
• 7+ hours saved per week per creator—equivalent to reclaiming one full workday
• 40-60% reduction in tool costs by consolidating video, documentation, and voiceover platforms
• Payback period of under 30 days based on time savings alone

Why Guidde Is the Next-Generation Solution

Scribe brought AI automation to documentation. ShareX delivered powerful, free capture tools. But both were built for an earlier era—before generative AI made video creation accessible, before teams expected multimedia content, before per-seat pricing became unsustainable for growing companies.

Guidde represents the 2026 approach: AI-first, video-native, affordably scalable, and designed for how modern teams actually create and consume knowledge. You shouldn't have to choose between video and text, automation and control, affordability and features. With Guidde, you don't have to.

Ready to stop compromising? Try Guidde for free and experience what documentation looks like when you don't have to choose between what Scribe does and what ShareX does—you get both, plus AI-powered video, voiceover, and collaboration, all in one platform.

👉 Start creating better guides faster with Guidde

Frequently Asked Questions

Can Scribe record video tutorials?

No. Scribe only creates screenshot-based guides with text instructions. It does not support video or screen recording. If you need video tutorials, you must use a separate tool like Loom, Camtasia, or Guidde.

Is ShareX really completely free?

Yes. ShareX is open-source software published under the GNU General Public License. It has no subscription fees, no watermarks, no advertisements, and no feature restrictions. All capabilities are free forever. Development is supported by voluntary donations.

Can ShareX automatically generate documentation like Scribe?

No. ShareX captures screenshots and records video, but it does not generate written instructions or documentation. You must manually write every step after capturing. ShareX has no AI features or automatic text generation.

Why does Scribe require a minimum of 5 users for Pro Team?

Scribe's Pro Team plan is designed for small teams and organizations. The 5-user minimum ($59/month, $708/year) ensures the platform is economically viable for team collaboration features like comments, workspaces, and version history. Solo users should choose Pro Personal ($23/user/month).

Can I use ShareX on Mac or Linux?

No. ShareX is Windows-only. Mac and Linux users must use alternative tools like Snagit, Monosnap, or cross-platform solutions like Guidde.

Does Scribe work on mobile devices?

Scribe can capture mobile workflows, but only on Pro and Enterprise plans. You perform tasks on your mobile device while Scribe records through a connected desktop or web browser session.

How does ShareX's 'scrolling capture' feature work?

ShareX's scrolling capture automatically scrolls a window or webpage while capturing a single, continuous screenshot of the entire content—even if it extends beyond the visible screen area. This is ideal for documenting long webpages, documents, or chat histories.

Can I use Scribe offline?

No. Scribe requires an internet connection to function. Captures are processed in the cloud, and guides are stored online. ShareX works fully offline by default.

What's the best alternative to both Scribe and ShareX?

Guidde is the superior alternative for teams needing comprehensive documentation capabilities. Unlike Scribe's screenshot-only approach or ShareX's manual documentation, Guidde combines AI-powered video creation, automatic step-by-step guides, AI voiceover in 100+ languages, and team collaboration—all at a price point below Scribe's per-seat costs. Guidde delivers 11x faster guide creation than traditional tools, supports Windows and Mac, and eliminates the need to choose between video and text-based documentation. For modern teams creating training, support, and operational content in 2026, Guidde provides the complete solution neither Scribe nor ShareX can offer alone. Try Guidde free.

Can I customize ShareX's keyboard shortcuts?

Yes. ShareX offers extensive hotkey customization. You can assign keyboard shortcuts to any capture method, after-capture task, or workflow. This makes ShareX highly efficient for power users who capture dozens of screenshots daily.

Does Scribe integrate with Slack or Microsoft Teams?

Yes. Scribe integrates with Slack, Microsoft Teams, Confluence, Notion, Zendesk, Help Scout, and other platforms via embeds, webhooks, and the Enterprise Search API (on Enterprise plans). Guides can be shared directly in chat or embedded in wikis.

How does Scribe's Smart Redaction work?

Scribe's Smart Redaction uses AI to automatically detect sensitive information—including names, email addresses, phone numbers, credit cards, SSNs, and custom data types—and blurs them in screenshots. Admins can enforce automatic redaction policies across all team guides to maintain compliance with HIPAA, CCPA, and other regulations.

Can ShareX upload files to private servers?

Yes. ShareX supports custom uploaders via API, FTP, SFTP, Amazon S3, Google Cloud Storage, and more. You can configure private upload destinations and never use third-party services if privacy is a concern.

Is there a per-seat limit on Scribe's Enterprise plan?

No. Scribe Enterprise is custom-priced based on organization size, feature requirements, and contract terms. Large enterprises can negotiate unlimited user licenses. Contact Scribe's sales team for specific pricing.

Does ShareX have a mobile app?

No. ShareX is a desktop-only application for Windows. There is no mobile version, and it does not support iOS or Android.

Explore further

• Scribe vs. ShareX: Pricing Comparison Guide 2026
• Scribe vs. ShareX: Feature Comparison Guide 2026