In order for a company to thrive, it needs a clear understanding of its processes and procedures. This can be achieved by having clear documentation that employees can refer back to when they are unsure of what should be done or where they should go next. Documentation is a key part of an organization’s communication efforts. It helps in making the company’s goals, policies and procedures clear to employees, stakeholders, and the public.
This is also true for customers. Your customers need clear documentation like user manuals or support tutorials in order to have the most success with your product. Documentation can be a great tool for building trust with customers and for delivering value to them. Quite frankly, documentation is essential for any business.
However, it also can be a very time-consuming process in any organization. Not to mention, in addition to creating the initial content, companies have to update it regularly in order to make sure that documentation is up to date. This can range from having a team member who reviews documents on a regular basis or having automated tools such as bots that scan for content changes. As you can quickly see, this can require more time than organizations are willing to allocate.
With that said, in this blog, we’ll discuss how to reduce your documentation time, as well as recommend an increasingly popular tool you can use.
How to reduce documentation time in your organization
It doesn’t take a rocket scientist or engineer to discover how important it is to reduce documentation time so that your teams can focus on other tasks. However, as the saying goes, it's often easier said than done. We could give you a laundry list of things to work on but feel you start with the most effective.
In our opinion, the most effective ways to reduce documentation time include:
- Documenting only on high-priority documents and more
- Documenting only what's new or changed
- Using content automation platforms for document generation
Reducing documentation time with Guidde
Content automation tools are gaining popularity in the market as they streamline the document generation workflow. They help content creators to create and manage content at scale, and alleviate how time-consuming and difficult the documentation process can be. There are many different types of document automation software that you can choose from depending on your needs. Some are general purpose, and others are more specialized in certain industries like medical documentation or legal documentation. But which ones should you use?
Introducing Guidde! Guidde is a tool that helps organizations create and manage documentation for both employees and customers. Whether you’re a software developer, designer, marketer, or have no technical skills whatsoever, Guidde can help!
In just a matter of minutes, you can create documentation and tutorials. Our easy-to-use interface allows you to add text, images, videos, and audio files. Tag and categorize your content to help organize it for your viewers.
Awesome right? We thought so too! We’d love for you to try Guidde FREE for 14-days! Click HERE
